Buying Admin Assistant

THE POSITION: Buying Admin Assistant

LOCATION: Battersea, London HQ
REPORTS TO: Head of Buying
 START DATE: October 2026

About Aspiga (www.aspiga.com)

ABOUT US:

 Aspiga is a certified B Corporation and winner of the Drapers Sustainable Independent Brand Award, leading the way in sustainable and ethical fashion.

 Established in 2006, Aspiga is a responsible fashion brand committed to putting people and the planet first. We work with skilled artisans and suppliers, primarily in Kenya and India, to create stylish and contemporary collections using natural, organic, and sustainable materials.

 As a multi-channel retailer, Aspiga operates a thriving e-commerce platform, wholesale partnerships, and retail stores in the UK. We take pride in our values and commitment to sustainability, ensuring every part of our supply chain reflects our brand ethos.

THE ROLE: Buying Admin Assistant

A fast‑paced, hands‑on administrative role supporting both the Buying and Merchandising teams. This is ideal for a Level 1st/2nd jobber with strong organisational skills, a love of product, and a desire to grow within a fashion retail environment.

You’ll help keep the product lifecycle running smoothly — from sample management and supplier communication to data accuracy, reporting and supporting trading decisions. This role is perfect for someone who is proactive, detail‑driven and excited to learn.

Key Responsibilities:

Buying Support

  • Critical path management 
  • Update critical paths and flag risks or delays
  • Manage and track all samples: logging, organising, chasing suppliers, preparing for meetings
  • Maintain product information across internal systems
  • Raise purchase orders and ensure accuracy of cost prices, quantities and delivery dates
  • Support the buying team with supplier communication and follow‑ups
  • Prepare packs for range reviews, fit sessions and sign‑off meetings
  • Assist with competitor research, pricing checks and trend monitoring
  • Support with intake tracking and delivery schedules
  • Maintain accurate product data including attributes, pricing and launch dates
  • Assist with stock monitoring: replenishment, store queries, and best‑seller actions

Skills & Experience:

  • 1–2 years’ experience in a fashion retail environment

  • Strong Excel skills

  • Highly organised with excellent attention to detail

  • Confident communicator with suppliers and internal teams

  • Comfortable working with numbers, data and spreadsheets

  • Ability to prioritise and manage multiple tasks in a fast‑paced environment

  • Proactive, eager to learn and willing to get stuck in

  • Interest in fashion, product and the commercial side of retail

  • Experience with PLM or merchandising systems is a bonus

  • Keen interest in AI software and tools 

We're looking for someone who is:

  • Positive, can‑do attitude

  • Curious, willing to learn and grow

  • Calm under pressure and comfortable with deadlines

  • Team‑focused, collaborative and supportive

  • Strong ownership mentality — takes responsibility for accuracy

  • Passionate about product and customer experience

WHAT THIS ROLE OFFERS:

  • Exposure to both Buying and Merchandising — ideal for career development

  • Hands‑on experience across the full product lifecycle

  • Opportunity to work closely with suppliers, designers, merchandisers and buyers

  • A supportive environment for learning core head‑office retail skills

  • Clear progression routes into Buying, Merchandising or Product Development

PAY AND PACKAGE:

  • Salary is competitively benchmarked and will depend on experience.

  • 30 days holiday inclusive of Bank Holidays, plus up to 3 additional days for tenure.

  • Contributory pension & Cycle to Work scheme.

  • Purpose-led perks including beach cleans, volunteer days and B Corp community initiatives.

  • Generous discounts on Aspiga products.

HOW TO APPLY

Please apply with your CV and relevant portfolio to hr@aspiga.com.

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