PARTNERSHIPS ADMINISTRATOR (Wholesale and 3rd Party)

 

ABOUT US

Aspiga is a certified B Corporation and winner of the Drapers Sustainable Independent Brand Award, leading the way in sustainable and ethical fashion.

Established in 2006, Aspiga is a responsible fashion brand committed to putting people and the planet first. We work with skilled artisans and suppliers, primarily in Kenya and India, to create stylish and contemporary collections for women and men using natural, organic, and sustainable materials.

As a multi-channel retailer, we operate a successful online platform, wholesale partnerships (including marketplaces), and retail shops in the UK. Our focus is on ethically sourced and sustainable beachwear, clothing, and accessories.

At Aspiga, we pride ourselves on our story and values, and we strive to integrate our commitment to sustainability, ethics, and responsible fashion into every step of the customer journey, ensuring a meaningful connection between the brand and our customers.

 

THE POSITION: PARTNERSHIPS ADMINISTRATOR

We are seeking a detail-oriented and organised Partnerships Administrator provide vital support to the wholesale team in managing partnerships with independent boutiques, regional department stores, and online marketplaces in the UK and USA. The ideal candidate will possess excellent administrative, organisational, and communication skills, along with a passion for sustainable fashion.

 

KEY RESPONSIBILITIES

1. Wholesale & 3rd Party Operations Support

• Act as the primary point of contact for day-to-day communication with wholesale accounts, ensuring excellent partner relationships.
  
• Process and manage wholesale orders, ensuring accurate input into systems and timely fulfilment.
  
• Liaise with the warehouse and logistics providers to ensure smooth delivery of orders, meeting partner requirements.
  
• Manage and maintain partner records, ensuring up-to-date information on accounts, contracts, and contact details.
  

2. Order and Inventory Management

• Collaborate with the merchandising team to ensure stock availability for wholesale partners.
  
• Monitor inventory levels, flagging potential stock shortages or overstock situations to the relevant teams.
  
• Prepare and share order confirmations, invoices, and delivery schedules with wholesale clients.
  

3. Reporting and Analysis

• Generate and distribute weekly and monthly sales reports for wholesale accounts.
  
• Analyse sales performance, identifying trends and opportunities for growth or improvement.
  
• Support the wholesale team with data for business reviews and partner presentations.
  

4. Marketing and Trade Show Support

• Coordinate the creation and distribution of marketing and sales tools, such as lookbooks, line sheets, and order forms.
  
• Assist in planning and organising trade shows and events, including managing samples, setting up displays, and supporting on-site operations.
  
• Ensure marketing materials are aligned with Aspiga’s brand guidelines and sustainability ethos.
  

5. Administrative Support

• Maintain an organised and efficient filing system for contracts, order forms, and communication records.
  
• Track payment schedules and assist the finance team in following up on overdue invoices.
  
• Provide general administrative support to the wholesale team, ensuring smooth and efficient operations.
  

 

KEY ATTRIBUTES

Experience and Technical Skills

• At least 1-2 years of experience in an administrative or coordination role, preferably within wholesale, retail, or fashion.
  
• Proficiency in Microsoft Excel and other office tools for order processing and reporting.
  
• Familiarity with inventory management systems and online platforms (e.g., Shopify) is desirable.
  

Organisational and Analytical Skills

• Highly organised with strong attention to detail, ensuring accuracy in order management and reporting.
  
• Strong analytical skills, with the ability to interpret sales data and provide actionable insights.
  

Communication and Relationship Building

• Excellent verbal and written communication skills, with the ability to build positive relationships with internal teams and external partners.
  
• Customer-focused approach, ensuring a high standard of service to wholesale clients.
  

Cultural Fit

• Passionate about sustainable fashion and aligned with Aspiga’s values.
  
• Thrives in a fast-paced, dynamic environment and is comfortable balancing multiple priorities.

 

WHY JOIN ASPIGA?

• Be part of a mission-driven company making a meaningful impact on the planet and communities.
  
• Opportunity to contribute to the growth of a sustainable fashion brand while building strong relationships with valued partners.
  
• Collaborate with a passionate, innovative team committed to sustainability and ethical practices.
  

 

WHAT WE OFFER

Join Aspiga as a Partnerships Administrator and play a key role in supporting our wholesale operations in the UK and USA. This role offers an excellent opportunity to grow within a fast-paced, purpose-driven organisation dedicated to sustainable fashion. If you are highly organised, proactive, and eager to contribute to Aspiga’s success, we’d love to hear from you!

If you are interested in the role, please send your application to hr@aspiga.com